Physical Therapy Documentation, Billing and Scheduling | NTST (2024)

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The Leading Physical Therapy Scheduling, Documentation and Billing Software An all-in-one physical therapy EMR with documentation, scheduling, billing, and reporting software Startups & Small Clinics Multi-Site Clinics Enterprise Flexibility & Complex Integrations Intelligent physical therapy scheduling software to organize your day Fully integrated physical therapy billing software Make informed decisions with better physical therapy reporting software Ready to learn more about TheraOffice physical therapy EHR software? Optimize your practice with innovative physical therapy software and apps designed to extend the patient experience TheraOffice is the only physical therapy EHR software built by a PT to reduce documentation time by 80% TheraOffice physical therapy software includes unrivaled support every step of the way backed by the best client service team in the industry. “From the beginning, TheraOffice took the time to thoroughly understand our business and show us how they could customize their platform to meet the unique needs of our organization. They were the only company who did this when we were vetting a new EMR solution. Five-plus years later, they still amaze me with their creativity, can-do attitude, and solutions to help us with anything we throw at them.” Thousands of physical therapists use TheraOffice to manage and grow their practice. Physical Therapy EMR Software FAQs Needing something? We're here to help! Sales Support Billing Ready to learn more?

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TheraOffice®

The Leading Physical Therapy Scheduling, Documentation and Billing Software

Improve your physical therapy practice and patient experience with TheraOffice's innovative physical therapy EMR and practice management software.

Request a Demo

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An all-in-one physical therapy EMR with documentation, scheduling, billing, and reporting software

Our integrated physical therapy EMR and billing software seamlessly manages patient intake, scheduling, documentation, billing, accounting, and reporting to help you manage your business and drive practice productivity. With scalability at the forefront, TheraOffice is a PT EHR designed to help physical therapy clinics of all specialtiesand sizes, from practices that are just starting out to larger organizations looking for a custom solution.As a physical therapy documentation, billing, and scheduling software suite, TheraOffice is built to handle every step in the physical therapy EMR process. Due to its capabilities, it also works well as an occupational therapy software or speech therapy software, making it a great choice for a therapy-focused EHR.

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Fully Integrated Physical Therapy EMR Platform

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Easy to Implement, Easy to Use

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Unparalleled Support

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Always Compliant

Startups & Small Clinics

Designed for startup and small clinics looking to get started with the right practice platform

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Multi-Site Clinics

Perfect for clinics who want to scale growth and power productivity.

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Enterprise Flexibility & Complex Integrations

For large clinics and hospitals with complex integrations and security.

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TheraOffice Capabilities

Physical therapy documentation software that's fast, compliant and customizable

Our completely customizable physical therapy documentation software is designed to work the way you do. Built for practice efficiency, TheraOffice can reduce average physical therapy documentation time by up to 80%. No more 30-minute or hour-long evals just to get through your current EHR. Our physical therapy EHR lets you complete daily notes in 1-2 minutes and initial evaluations in just 5-7 minutes, saving huge amounts of time when compared with competing documentation software for physical therapy.

  • Seamless integrations with scheduling and accounting
  • Simple assistant minute tracking
  • Avoid manual calculations with Suggest Charges feature
  • Pre-loaded with 40+ customizable templates
  • Capture important measures with MIPS validation
  • Fax directly to physicians
  • Create your unique note style with PT, OT, SLP, Lymphedema, Pelvic Health, Vestibular, Pediatric, and McKenzie documents

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Intelligent physical therapy scheduling software to organize your day

Designed for the front office, TheraOffice's physical therapy appointment scheduling software is intuitive and easy to use. The customizable visual display lets you plan with prevision while integrated billing tools capture revenue flow from the beginning of a patient's journey, combining physical therapy scheduling and billing software into one efficient package.

  • Streamline physical therapy patient intake and eliminate errors in patient data with Mobile Check-in and Intake Validator
  • Improve clinic production with Schedule Optimizer
  • Collect and process physical therapy co-pays
  • Improve revenue flow with the Patient Responsibility Estimator
  • Digitally verify patient benefits
  • Set recurring physical therapy appointments and waitlists
  • Create separate schedules for each clinic at no additional charge

Fully integrated physical therapy billing software

TheraOffice's fully integrated physical therapy billing software offers a seamless workflow from scheduling and documentation to patient accounting, removing the guesswork and tediousness out of financial management. The physical therapy management software platform's flexibility adapts to your unique billing processes giving you improved control of your practice accounting.

  • Integrated ERA downloads and application
  • Intuitive smart-apply wizard
  • Denial organizer
  • Aging tools to manage revenue flow
  • Telemedicine billing to simplify remote visits
  • Built-in collections manager
  • Simplified claims process

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Make informed decisions with better physical therapy reporting software

With TheraOffice physical therapy reporting software, you get a clear, comprehensive picture of your physical therapy practice, helping you adjust and plan for what's next. With over 175 built-in reports, instantly access insights directly within the physical therapy EHR for an accurate view of your business at all levels. Because better data = better decisions.

  • Track key performance metrics over time with daily and trend level reports
  • Customize any physical therapy report to your exact needs
  • 175+ physical therapy reports including KPIs, productivity tracking, HSA receipts, sign-in sheets, visit history, and more
  • Track physical therapy reports in a live environment for an on-demand to-do list
  • Favorite your frequent therapy reports

Ready to learn more about TheraOffice physical therapy EHR software?

Request a Demo

Optimize your practice with innovative physical therapy software and apps designed to extend the patient experience

Physical Therapy Documentation Patient Portal

No more data entry—the TheraOffice Patient Portal takes the work out of transferring intake information from paper forms or other apps. Our physical therapy documentation software saves time by turning time-consuming paperwork into a few clicks by directly importing your patients’ information into their TheraOffice files.

Patient Surveys + NPS Scores and Patient Reviews

Engaging with your patients can have tremendous value, and the first step is establishing a consistent way to receive and assess physical therapy feedback. Take advantage of our trackable, auto-triggered surveys for your patients to measure satisfaction and collect the data points you care about. Improve your physical therapy clinic's patient experience by developing more meaningful relationships and identifying issues before they become bigger.

Online Physical Therapy Scheduling Software

In an increasingly mobile world with accessibility at the forefront, we knew physical therapy clinics needed a better way to get patients on the schedule. TheraOffice’s Online Scheduling is the solution. Our physical therapy scheduling software allows your patients to schedule from anywhere, anytime.

Physical Therapy Schedule Optimizer

Cancellations are an ongoing problem for all physical therapy clinics. Our Schedule Optimizer tool aims to reduce the impact of your cancellations by automatically filling them with new appointments from awaiting patients. This facet of the physical therapy scheduling software directly results in preventing lost revenue and increasing overall visits.

Touchless Mobile Check-In + TheraOffice Pay

Experience our one-stop shop for integrated credit card processing. TheraOffice Pay allows users to save patient card profiles and run patient payment transactions against those profiles. Patients at physical therapy clinics with TheraOffice Pay will be able to check in to their appointments and make copayments from their phone via their saved patient profile, streamlining the process in comparison to most physical therapy billing software solutions.

Integrated Telehealth

With today’s changing world demanding an increased and immediate need for patients to have remote access to their providers, TheraOffice has created a seamless telehealth experience that gives physical therapy clinics the ability to remotely connect with patients in a virtual, contact-free environment.

MIPS Registry

For physical therapy clinics that are required to participate in Medicare’s annual MIPS program, TheraOffice serves as a Qualified Registry, regularly submitting data on behalf of our clients to ensure all compliance regulations are met and maintained.

Inbound/Outbound Faxing

One of our most popular integrations is our e-faxing service, TheraOffice Fax. This integration allows customers to send and receive faxes directly within the TheraOffice software without the need for an external machine. Send a Plan of Care to your patient’s physician as soon as you finish documenting, and a signed copy will be waiting in that patient’s chart as soon as it gets sent back.

Advanced Data Security

When it comes to the security of your patient data, peace of mind is always paramount. From automatic backups and redundant data storage with real-time re-routing of traffic in case of an outage to monitoring for password misuse, the multi-level, daily risk assessment function of our physical therapy documentation software helps your practice data stay safe at all times.

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TheraOffice is the only physical therapy EHR software built by a PT to reduce documentation time by 80%

Request a Demo

See Also
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TheraOffice physical therapy software includes unrivaled support every step of the way backed by the best client service team in the industry.

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99% satisfaction rate (Clients love us)

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Dedicated software implementation manager

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Phone, email, live software support

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On-demand software training with videos and user guides

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Most software support requests solved within 1 hour

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Ongoing interface support

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Immediate regulatory and compliance updates

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We train your new staff members on the platform

“From the beginning, TheraOffice took the time to thoroughly understand our business and show us how they could customize their platform to meet the unique needs of our organization. They were the only company who did this when we were vetting a new EMR solution. Five-plus years later, they still amaze me with their creativity, can-do attitude, and solutions to help us with anything we throw at them.”

Ann Leinenwever

Vice President of Outpatient Services at Brooks Rehabilitation

Physical Therapy Documentation, Billing and Scheduling | NTST (20)

Thousands of physical therapists use TheraOffice to manage and grow their practice.

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Physical Therapy EMR Software FAQs

What are the main features of TheraOffice physical therapy software?

The Netsmart physical therapy software, TheraOffice, offers a range of features including documentation, scheduling, billing, and reporting. It serves physical therapy practices as an all-in-one EMR (Electronic Medical Record) software solution.

How can TheraOffice help improve practice productivity?

TheraOffice helps improve practice productivity through its integrated features. It seamlessly manages patient intake, scheduling, documentation, billing, accounting, and reporting. It is a scalable EMR software capable of accommodating PT clinics of all specialties and sizes.

Does TheraOffice offer customizable physical therapy documentation templates?

Yes, TheraOffice provides over 40 customizable templates for physical therapy documentation. These templates can be tailored to match the unique note style required for different specialties, such as PT, OT, SLP, Lymphedema, Pelvic Health, Vestibular, Pediatric, and McKenzie documents.

Does TheraOffice offer physical therapy scheduling software?

Yes, TheraOffice offers intuitive and easy-to-use physical therapy scheduling software. It allows clinics to streamline patient intake, eliminate errors in patient data with mobile check-in and intake validator, optimize schedules, collect co-pays, and set recurring appointments.

Does TheraOffice provide integrated physical therapy billing software?

Yes, TheraOffice offers fully integrated physical therapy billing software. It simplifies financial management by integrating billing processes with scheduling, documentation, and patient accounting. The PT EMR software offers flexibility to adapt to any billing processes and provides tools for ERA downloads, organization of denials, aging management, and simplified claims processing.

What types of disciplines does TheraOffice physical therapy software serve?

By default, TheraOffice offers documentation available for Physical Therapy, Occupational Therapy, and Speech Language Pathology. However, our flexible Professional Services options mean we can create just about any discipline you need, including Women’s Health, Pediatric, Chiropractic, Mental Health, and many more.

How do I download TheraOffice physical therapy software?

TheraOffice download files can be found in the NetsmartCONNECT Resource Center for self-service. After navigating to the TheraOffice tile and logging in, you can find both Web and On-Site download links by clicking on TheraOffice Highlights > Downloads. If you prefer, you can contact our Support department for direct assistance.

What is a physical therapy EMR?

Physical Therapy Electronic Medical Records (EMR) is digital software designed specifically for physical therapists to record, store, and manage patient information. This software solution streamlines the documentation process, enables easy access to patient records, and integrates seamlessly with other medical software. Physical therapy EMRs can greatly enhance efficiency and accuracy, allowing physical therapists to focus more on patient care.

Why is a physical therapy EMR important?

Physical Therapy EMRs are important for several reasons:

  • Efficiency: They streamline administrative tasks such as scheduling, billing, and documentation, reducing manual work and paper waste.
  • Accuracy: PT EMRs minimize the risk of errors that can occur with manual record-keeping.
  • Compliance: They can help PT practices stay in compliance with laws such as HIPAA, which requires secure handling of patient health information.
  • Coordination of Care: It enables easy sharing of patient information among different healthcare providers, resulting in better-coordinated and more effective patient care.
  • Data Analysis: They allow for the collection and analysis of patient data to measure treatment effectiveness, identify trends, and improve care quality over time.

How secure is physical therapy EMR software?

Security should be a must-have priority for physical therapy software vendors. Most EMR systems follow strict security protocols to protect sensitive patient information, which includes features such as data encryption, multi-factor authentication, user access controls, and regular security audits. Additionally, physical therapy software must comply with healthcare regulations like HIPAA in the U.S., which sets high standards for data privacy and security. However, security also depends on users following best practices, such as keeping passwords secure and only accessing the PT software system from secure networks.

How does a physical therapy EMR integrate with other healthcare software?

Most physical therapy EMR software can integrate with other healthcare systems to ensure a seamless flow of data. This includes practice management systems, billing software, scheduling software, and many others. Additionally, many EMR systems are also capable of integrating with lab systems, hospital networks, and pharmacy systems. This capability allows for easy sharing of patient information among different healthcare providers and contributes to better-coordinated and more effective patient care.

How can I transition my physical therapy practice from paper records to an EMR software solution?

Transitioning from paper records to an EMR system is a process that requires careful planning and execution:

  1. First, research and choose an EMR system that best fits your practice’s needs.
  2. Next, plan the implementation process, which includes installing the software, setting up hardware, and configuring the system to suit your practice.
  3. Then, data migration should be performed. Most PT EMR vendors offer services to help you digitize your existing paper records and import them into the new system.
  4. Provide thorough training to all users on how to use the new system.
  5. Finally, have a plan for how to handle any issues that may arise during the transition, such as technical glitches or resistance from staff.
  6. Remember, the benefits of adopting a physical therapy EMR system are substantial and can greatly improve the efficiency and quality of care provided by your practice.

Needing something? We're here to help!

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Sales

For all sales-related inquiries and license adjustments866.562.8413 ext. 1

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Support

For current clients to receive direct support from our dedicated team866.562.8413 ext. 2

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Billing

For any Netsmart billing-related questions or concerns866.562.8413 ext. 3

Ready to learn more?

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Physical Therapy Documentation, Billing and Scheduling | NTST (2024)
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